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HandbookHR PoliciesSpending

Spending

We are incredibly frugal because we intend to be around in 50 years’ time.

However, we do not want to be “penny-wise and pound-foolish” and we spend when it matters, i.e. when there is a cost of time or impact on results.

Expenses

Software

Use software & AI to do your work. You have a US$100 monthly budget for your own software subscriptions. Please save all receipts and submit them for reimbursement.

Additionally, we provide various AI API keys for team usage.

Equipment

For all team members who have passed the probation period, you may submit an equipment purchase request capped at US$2,700. Please submit a purchase request. Please note that the equipment(s) remain the property of Menlo.

Other purchases

Use your best judgement for ad hoc purchases. We are a startup and every dollar counts. So we hope you make the right spending decisions in the interest of the company.

For items below US$100, you may make the purchase first and submit a reimbursement request later on.

For items above US$100, please submit a purchase request.

Request a Purchase

  1. Submit the following form in #admin-requests 
  2. Set a priority tag: p0-p2 in the Discord post
  • priority label
  1. If applicable, have vendor send an invoice to [email protected]
  2. Track on your own: approval > payment > delivery > reimbursement

Form

  • Purpose: [Purchase purpose]
  • Cost: [Cost / Currency]
  • Shipping Address: [Provide your shipping address, if any]
  • Units: [Specify the number of units]
  • SKU options:
    • [Link 1: Description of the item or SKU]
    • [Link 2: Description of the item or SKU]
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