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HandbookHR LifecycleOnboarding

Onboarding

Welcome to Menlo! We are excited to have you join our team. This guide walks you through the onboarding process.

You will receive an onboarding invitation on the morning of your first day. Prior to the scheduled onboarding call, please send your Github and Discord handles to [email protected].

Expectations

We are a remote team, so we find it important to establish clear expectations.

ExpectationDescription
Take InitiativeTake ownership of an area. If you see a problem, raise it to the team and own it to completion. Your work will often not be defined. You would be expected to take the initiative to figure out what needs to be done, seek clarification and communicate your plan to the team.
Bias to ActionThere are many problems to solve. Don’t wait for permission or try to build consensus - just take action. We expect you to be able to show clear results from turning around one or more problematic areas after a few months.
CommunicationClear and timely communication is key. If you are unsure, don’t be afraid to ask questions. We are a global team and mutual respect is paramount. We do not tolerate disrespectful behavior, and we want you to focus on problem solving, not personal attacks. We abide by our variant of Hanlon’s razor, i.e. “never attribute to malice that which is adequately explained by lack of stupidity communication or ambiguity”.
MasteryIn this nascent industry, expertise comes from doing. We want you to own your area of expertise and build mastery.

Code of Conduct

  • Availability and Communication: Ensure you are available and engaged during designated work hours and scheduled meetings.
  • Work Environment: Strive to create a quiet and distraction-free workspace, especially on video calls.
  • Video Participation: Turn your video on during conference calls unless there are exceptional circumstances.
  • Dress Code: Casual attire is perfectly acceptable for meetings, but please exercise good judgment (e.g. no pajamas)
  • Vacations: Communicate leave at least 2 weeks (1 sprint) in advance via BambooHR.
  • Emergency Leave: Inform management in your #hr-NAME channel if you require emergency leave.
  • Side Gigs Policy: See side-gigs . Let management know if you have engagements with potential legal & IP implications.
  • Sexual Harassment: We have a zero-tolerance policy on behavior of a sexual nature that could reasonably be expected to cause offense or humiliation, e.g. verbal, nonverbal or physical conduct, via written and electronic communications.

Tools

As much as possible, we build in public and use the following tools to collaborate asynchronously.

Checklists

Day 1

  • Sign all HR documents.
  • Download and access all tools.
  • Check calendar invites for regular standups and TGIFs.
  • Introduce yourself in the #welcome Discord channel.
  • Set up your BambooHR  account.
  • Set up VPN. Search VPN access instructions in Discord for the latest instructions.
  • Check out the current sprint in Github .
  • Ask questions in your private #hr-NAME channel.

Import Who’s out (on leave) calendar from BambooHR

  • Go to https://menlo.bamboohr.com/calendar . Login if needed.
  • Click on the gear icon, select iCal Feeds…
  • Select Create Calendar Feed under Who’s Out. Copy the generated link.
  • In Google Calendar, you can import the new calendar from the URL.

Week 1

  • Post daily updates in the #daily-updates channel.
  • Review this Menlo Handbook .
  • Push 1 PR into this Handbook. This is a living document!
  • Disclose side gigs  with potential legal & IP implications to HR.
  • Attend TGIF demos on Friday.
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